Get paid faster with professional, state-compliant pay application forms. Download templates for AIA G702/G703, continuation sheets, schedules of values, and progress billing.
A pay application (or "pay app") is the formal invoice document that construction subcontractors submit to general contractors to request payment for completed work. It documents the work performed, materials supplied, and payment due for that billing period. Pay applications are the backbone of the construction payment chain — they ensure you get paid on time for your labor and materials. The AIA G702/G703 form is the industry standard, but many GCs use custom templates. Understanding how to complete them accurately prevents payment delays and disputes.
The most widely recognized pay application form in construction.
When you have more line items than the main form allows.
Break down your total contract into line items for progress billing.
Document materials on-site but not yet installed (for interim billing).
Request payment for work outside the original contract scope.
Simplified pay app for smaller projects or regular monthly updates.
Track invoices and payment status in one place
Payment timing and lien rights vary by state. Here's how lien law deadlines affect when you should submit pay apps:
Submit within 10 days of final completion. Notice requirements are critical — provide preliminary notice within 20 days of first work.
Pay app due dates set by contract. Send notice of nonpayment within 90 days of last work. Lien deadline is 4 months after last work.
Submit notice of commencement before starting work. Pay apps due 30 days after last work. Lien deadline is 90 days from last delivery/work.
Lien deadline is 90 days after last work. Send stop notice within 20 days of nonpayment. Pay app format varies by contract.
File lien within 90 days of last work or nonpayment. Preliminary notice not required but recommended within 30 days of starting.
Lien deadline is 90 days from last work. Submit security interest notice within 20 days of first work for materials suppliers.
Lien deadline is 4 months from final completion. Send notice of nonpayment before filing. Use standard pay app formats.
File lien within 4 months from last work. Send preliminary notice within 30 days of first work. Pay app timing critical for disputes.
Lien deadline is 90 days from last work. No preliminary notice required but recommended. Contract terms dictate pay app schedule.
File lien within 90 days of last work. Send notice of claim within 45 days of nonpayment. Pay app submission critical for lien compliance.
Lien deadline is 120 days from last work. Preliminary notice required within 20 days. Pay app deadlines set by contract terms.
Lien deadline is 4 months from last work. Notice of nonpayment required before lien filing. Standard pay app practices apply.
1. Fill in header info: Project name, address, contract date, and your company details
2. Complete the schedule of values: Enter each line item with the % complete and amount earned to date
3. Calculate totals: Sum current period amounts and subtract retainage (usually 5-10%)
4. Review prior submissions: Make sure cumulative totals match your last pay app
5. Get sign-off: Have your company principal sign (may require notarization)
6. Submit on time: Send before contract deadline. Keep copies for your records.
If materials are delivered but not yet installed, document them on a stored materials log. This protects your right to bill for them in the interim, especially if the project delays.
Keep copies of every pay app you submit, plus photos of work completed, timesheets, material receipts, and change orders. This documentation is essential if you ever need to file a lien or pursue a payment claim.